You have planned everything out, hired your movers, made sure the power and phone lines were on at the new building and the day has finally arrived; it’s time to move! Moving day is often the most stressful part of the entire process of relocating a business. The following are some tips that will help your day go more smoothly:
Scheduling and Teams
Yes, your entire company knows when moving day is, but having a schedule of events keeps everyone on the same page. Make sure your teams know when the movers are getting started and when they will be arriving with cargo. Commercial moving often occurs over the weekend as an attempt to keep the disruption of normal business to a minimum. Without a well-communicated schedule, moving an entire business in two days is not possible. It may be best to have your teams work in clearly delineated shifts. For example, there should be a time for movers to bring things into the building, a time when furniture will be set up, a time for the IT department to start setting up equipment, and so on; these phases will not go smoothly unless everyone knows exactly what they are supposed to be doing and when they are supposed to be doing it.
Stay Out of the Way
You have spent time before moving day working out a schedule and mapping out the new location for your movers. All of the details are worked out and, at this point, the most important thing you and your staff can do to keep things running smoothly is to stick with that plan and stay out of the way. Your commercial movers are professionals; trust them to do their jobs. In the event that there are unexpected mishaps, be available for any questions they may have. Do not attempt to micromanage their efforts. While this may seem like good management to you, in reality it just gums up the works and stresses everyone out.
Communication is Key
Make sure that your lines of communication stay open. Your team members overseeing unpacking, your IT department, your movers and everyone else involved need to be able to get a hold of you and each other. This can be accomplished in a number of ways. Make sure power and phone lines are ready and waiting before moving day. Make sure there is at least one phone on every floor of the new building. Make sure your team leaders have your number and do not turn off your cell phone.
Have a Plan for Sensitive Cargo
Many businesses will need to transport highly sensitive information, such as customer credit card numbers or names and addresses. Security is a paramount concern so be sure to have a plan for these documents. This might mean you, personally, transporting them to their new location or padlocking the container they are in or some other means of maintaining tight security. Whatever you do, be prepared to keep your hand on these things yourself. The convenience of your commercial moving company handling these items will be completely outweighed should anything happen to them.
Every business has its own unique needs on moving day. These tips will help make your moving day less stressful.